Microsoft Visio 2021

Microsoft Visio is far more than a diagramming tool. It is a useful tool to help visualize, organize,
understand, and present data in an informative way.


Simplify complicated diagrams. No coding is needed

Large complicated diagrams can be streamlined with Sub-processes and Containers that
can group shapes together in a visually logical way.

Stylish color palettes and effects

Themes feature saves time spent on trying to manually put a look together that suits your
requirements. These themes can be applied to a single page, an entire document, or for specific

Show complex diagrams in a simpler way

With Microsoft Visio you can group shapes together in a visually logical way. The Sub-Process
Creation feature allows users to show complex multi-page diagrams in a simpler way without
losing key information.

Built-in shapes and templates

Microsoft Visio offers built-in shapes and templates to help users design professional
diagrams. It connects with data sources that can edit your diagrams automatically as the
data changes. UML templates have drag-and-drop functionality.

Formatting options used in other Office applications

Some of the same formatting options used in other Office applications like Word, PowerPoint,
etc. This includes gradients, shadows and 3D effects. It allows for a more polished and
professional look when all business documentation carries a common visual theme.

Connect to data sources

With Microsoft Visio you can easily create diagrams like timelines, organization
charts, and calendars from a data source:


Active Directory

SQL Server

SQL Azure

Microsoft Access


Visio allows for diagrams to connect to more than 1 data source, like Microsoft Excel,
Microsoft Access and Microsoft SQL Server. Linked data will always be current without manual
effort, thanks to Automatic Refresh. These linked diagrams can act as dashboards and be used
to monitor real-time progress and performance. Data is refreshed automatically so diagrams
actually adjust themselves.

SharePoint Process Repository

Diagrams for business processes and sub-processes can be reused and shared via Visio’s
integration with SharePoint Process Repository.

Two-way data connections

Two-way data connections can be created so that data changes in the Visio diagram will affect
the data source.

Check diagram against business rules


Validation feature

Diagrams can be checked against business rules to maintain accuracy in representations. There
is also a validation feature that can make sure diagrams are logical and constructed

Use clean and uncluttered user interface

Visio 2007 has a clean and uncluttered user interface, which makes it easier to find
what you’re looking for.

Useful templates

There are various useful templates available. The most popular templates of each category
appear first.

Quick Shapes Mini Toolbar

Shapes can be added and aligned quickly with features like Quick Shapes Mini Toolbar, a better
dynamic grid and automatic layout adjustment.

The AutoConnect feature

The AutoConnect feature allows for automatic connections along with shape distribution and
alignment. This is an intuitive feature, designed to help create accurate data representations
with minimal effort.

Protect your data

Diagrams are kept secure with Microsoft file protection technologies.


Information Rights Management

Visio can read and write files in .vssx, .vstx, .vsdm, .vssm, and .vstm formats. It supports
Information Rights Management (IRM) and the protection of email messages, attachments, and
diagram files. Document rights can be managed easily, even on the individual user level.

Enhance support for team collaboration


Enjoy effective communication features

Several users can collaborate on a single diagram at the same time. Team members always have
a real-time view of what other members are working on. These parts of the document are
clearly marked and there are communication features to contact them without even leaving the desktop.